Duty time

The Duty time module enables dispatchers and fleet managers to monitor and visualize driver and asset activities compiled from diverse sources, such as tachographs and On-Board Computers real time tachographs (OBCTachos) currently.

Key capabilities:

• Customized views: Select the data source, specific driver or asset, time period, and view the graphical representation of each activity
• Real-time tracking: Track and manage current driver or asset statuses, such as driving, working, and resting hours, in real time

The purpose is to enable dispatchers and fleet managers ensure regulatory compliance and support operational analysis. In the asset view, they can gauge how efficiently the vehicles are used. The driver activity can be verified against the asset activity recorded.

View source details #

You can view real-time tacho and tachograph details on the duty time page.

1. From the left navigation panel, click Duty time. The duty time overview page is displayed.
   
2. From the source list, select the source from where the data is to be fetched. The list of drivers or assets is updated.
   
   
NOTE:

• By default, Real-time tacho is selected as the source.
• Real-time tacho: Refers to the display of current activity details and a continuously updated data stream from the tachograph unit of the vehicle.
• The following details are displayed below the asset name when the selected source is real-time tacho:
  • The driver name
  • The status and the duration in this state
  • Whether the asset is inactive

  

• The following details are displayed below the driver name when the selected source is real-time tacho:
  • The asset name
  • The status and the duration in this state
  • Whether the driver is inactive
    
    
NOTE:

The data is not refreshed automatically; hence, refresh the page to view the updated data.

• Tachograph: Retrieves the historical and official data directly from the card readout of the driver.
  • The following details are displayed below the asset name when the selected source is tachograph:
    • The driver name
    • Date when the last tachograph readout file of the asset was archived
    • Whether the asset is inactive
      
      
  • The following details are displayed below the driver name when the selected source is tachograph:
    • The asset name
    • Date when the last card readout file of the driver was archived
    • Whether the driver is inactive
      
      
  NOTE:

  The data is not refreshed automatically; hence, refresh the page to view the updated data.

3. From the dropdown, select the required option, for example, All, Drivers, and Assets.
   
   
   The relevant records are listed.
4. In the Search box, enter the asset name or the first name or last name of the driver. The records matching the search criteria are listed.
   
   
   
NOTE:
Click the sort icon to view the list of assets or drivers on the basis of the following:

• By name: Sorts asset or driver names alphabetically
• By archive date: Sorts assets or drivers by the most recent Remote Data Download (RDD) date from the vehicle’s tachograph, and is applicable for records sourced from the tachograph
• By activity date: Sorts assets or drivers based on the most recent change in their duty status, for example, the last time they started driving or resting; this is applicable to real-time tacho source
5. Select the asset or the driver to view the activity details. The details are displayed on the duty time page. This is a representative image for driver Serena Williams.
   
   
   
6. From the calendar picker , select the period for which you want to view the asset or driver activity details. The updated details are displayed on the timeline.
   
   
NOTE:

Click the arrows to move through the different options.

7. Select one of the view types:
   • Week: Activity details per week are listed.
     • The activity details of the days within the week and the daily accumulated values of an activity are displayed
     • The weekly total hours calculated for each activity from Monday to Sunday are displayed at the end of each week
       This is a representative image for driver Serena Williams.
       
       
       
   • Month: Activity details per month are listed. This view enables you to monitor details over a longer period. To view detailed information, you can switch to the week view.
     • Details per week for the entire month are displayed in separate rows, for example, week 30
     • The weekly accumulated values for each activity are displayed
     • The monthly total hours computed for each activity are displayed
       This is a representative image for the driver Serena Williams.
       
       
       

The driver activity records are displayed on the following timelines:

• Timeline for real-time tacho
• Timeline for tachograph

Timeline for real-time tacho #

This is a representative image of the timeline for real-time tacho.

The following details are displayed on the timeline:

• The timeline is a graphical representation (bar graphs) of the activities
• Each row represents a 24-hour duration of a date and spans from 00 hours to 24 hours
• A blank row indicates that there was no activity on that day
• Each activity is represented on the timeline by a bar
• The size of a segment of the bar graph is proportional to the time spent on the activity
• Segments are color-coded and correspond to a specific activity, for example, driving, resting, or availability
  For more information, see Activity columns.
• You can view additional details of the activities from the activities list and by zooming the graphs. For more information, see View activity details.
• Arrows mark the start of the working day (for the one pointing upwards ) and the end of the working day (for the one pointing down ) with their respective time stamps
• When you click a segment, the activity details, such as start time, end time, and duration are displayed
  
  
• A contextual line is displayed above the activity bars on the graph, including the license plate number or the driver name. When you click the on the context, it shows the start time  (logged in) and end time (logged out).
  
  
  
NOTE:
• In the asset view, on hovering over the context, the following details are displayed: the driver, name of the asset, start time (logged in), and end time (logged out).
• In the driver view, on hovering over the context, the following details are displayed: the license plate number of the asset, start time (logged in), and end time (logged out).
• The context is linked to the asset used by the driver in the related period.
• It represents a continuous period starting from the moment the driver logs into a vehicle and ends when the driver logs out.
• By default, the displayed information is the license plate.
• Each vehicle switch or login change (card removal) results in to a break of the contextual line.
• The countries transited by the driver are displayed on the timeline
  
  
• You can scroll up or scroll down the timeline.

Timeline for tachograph #

This is a representative image of the timeline for tachograph.

The following additional information is displayed in the timeline for tachograph in addition to the information displayed on the timeline for real-time tacho.

• The activities that are performed without the tacho card inserted are represented by striped bar graphs. A driver can reinsert the card in the tachograph and indicate the activities performed in the tachograph, since the card was withdrawn. Such activities are marked in strips.
  
  
  
NOTE:

In Europe, a driver is obliged to indicate the activities that were performed when the card was not inserted in the Tachograph. This enables one to distinguish between activities recorded by a tachograph and those recorded manually, without a card being inserted.

• An infringement icon is displayed if an infringement is triggered. When you hover over the icon, the details are displayed.
NOTE:
• The infringement details are not displayed in the real-time taco source, because the infringement is calculated from the tachograph source.
• For an asset, infringement is triggered in the following ways:
  • Asset is being driven without tachograph card
  • When the last tachograph readout file of the asset was not archived in time
• At the end of the bar graph, a line indicates that the driver was accompanied by a co-driver, which is referred to as multi-manning. A co-driver can also be present during the resting period.
  
• Specific conditions of boarding a ferry or a train: Regulations allow the driver to onboard a ferry or a train without breaking the rest period. The driver can activate this state on the tachograph. This is represented by a horizontal bar at the top and lower part of the segments.
  
• Specific condition of out of scope: A driver can indicate that during a period, the driver is not under the purview of normal regulations, for example, working in a forest area. This is represented by greyed bar graphs.



• You can import archived data in the Tachograph management module. This data is displayed in the Duty time module.

Activity columns #

The columns on the right display the accumulated values for each activity. The weekly or monthly total is also displayed.

Timeline display customization #

The activity display settings enable you to modify the visual presentation of the timelines.

Click the icon above the timeline to access these options.

Activity display layout options

These options determine how the time bars are rendered.

Color theme options

These options control the color palette used for the different duty time segments (driving, working, resting, availability, among others).

View activity details #

You can view additional details of the activities from the activities list and by zooming the graphs.

View activities list #

Hover over the activity row and click the list icon. The activities list is displayed.

Zoom in to the timelines

Hover over an activity row and click the zoom icon. The bar graph expands, which can provide better visualization.