Assets are commercial vehicles such as trucks, vans, and trailers that are tracked and monitored by transport companies (dispatchers) to ensure smooth and efficient cargo delivery. Assets can be managed from the Assets page.
Add Asset #
You can track and monitor an asset in the Map view after adding it to the SCALAR platform.
This functionality is subject to user permissions. Only an administrator can access the Admin module.
- In the Admin module > click Assets . The Assets page is displayed.
- Click Add asset. The Add asset dialog is displayed.
- From the Unit type list, select the unit installed on the asset.
NOTE:The unit type cannot be edited after this.
- In the Serial number box, enter the unique serial number of the unit, which can be found on the device label, and then click Continue. The Add asset page is displayed.
- Enter all asset details as explained in the table below, and then click Save.
NOTE:The fields that are marked with * are mandatory.
Below table different than the one in the Word doc
Section | Field | Action |
Communication unit | Unit type | The unit type and serial number entered in the Add asset dialog are filled in in the Communication unit section. |
Serial number | ||
Asset details | Asset type | Select the asset type such as truck, van, or car. |
License plate | Enter the unique vehicle registration number. | |
Code | Enter the unique asset identification number. | |
Asset category | Select the asset category, such as food transport, general cargo, and silo transport. | |
Vehicle Identification Number (VIN) | Enter the VIN.
NOTE:
The VIN must be unique. |
|
Digital Tacho Version (option not available for asset type Trailer) | Select the digital tacho version. | |
Tachograph is RDD enabled (option not available for asset type Trailer) |
Select the checkbox to specify whether the Remote Data Download (RDD) is enabled on the tachograph and the DDD files can be downloaded from the tachograph.
NOTE:
This option is activated only after the Digital Tacho version is selected (old or new protocol). The VIN must be entered to enable RDD. |
|
RDD is active during contact off (option not available for asset type Trailer) |
Select the RDD is active during contact off checkbox so that the RDD is enabled even if the ignition key is switched off. | |
Tacho company name (option not available for asset type Trailer) |
Select the company name for which the tacho card is registered. Tacho company cards can be added in Admin > Tachograph > Tacho company card | |
Manufacturer (only for asset type Trailer) |
Predetermined list (only available for asset type Trailer) | |
Trailer type (only for asset type Trailer) | ||
Model (only for asset type Trailer) | Models and segments can be added under Admin > Assets > Settings | |
Segment (only for asset type Trailer) | ||
Mileage | Enter the mileage displayed at the time of registering the unit. | |
Status | Asset status | Changing the status will affect the asset visibility. |
Assigned teams and users | Manage access | Select the Anyone in the organization has access to this asset checkbox to assign all users permission to track and monitor this asset. |
Section | Field | Action |
Communication unit | Unit type | The unit type and serial number entered in the Add asset dialog are filled in in the Communication unit section. |
Serial number | ||
Asset details | Asset type | Select the asset type such as truck, van, or car. |
License plate | Enter the unique vehicle registration number. | |
Code | Enter the unique asset identification number. | |
Asset category | Select the asset category, such as food transport, general cargo, and silo transport. | |
Vehicle Identification Number (VIN) | Enter the VIN.
NOTE:
The VIN must be unique. |
|
RDD is active during contact off (option not available for asset type Trailer) |
Select the RDD is active during contact off checkbox so that the RDD is enabled even if the ignition key is switched off. |
|
Manufacturer (only for asset type Trailer) |
Predetermined list (only available for asset type Trailer) | |
Trailer type (only for asset type Trailer) | ||
Model (only for asset type Trailer) | Models and segments can be added under Admin > Assets > Settings | |
Segment (only for asset type Trailer) | ||
Mileage | Enter the mileage displayed at the time of registering the unit. | |
Status | Asset status | Changing the status will affect the asset visibility. |
Assigned teams and users | Manage access | Select the Anyone in the organization has access to this asset checkbox to assign all users permission to track and monitor this asset. |
The asset will now be displayed in the Assets list.
Edit Assets #
- To edit an asset record, on the Assets page, select the required asset. The asset details page is displayed.
- Modify the asset information in the following sections:
- Communication Unit
NOTE:The unit type cannot be edited.
- Asset Details: Edit asset details, such as asset type, license plate number, and asset category.
- Status:You can change the asset status to mark it as Active or Inactive.
NOTE:Assets marked as Inactive are not displayed in the Map view.
- Assigned teams and users. You can specify whether the asset can be monitored by all users (default option) or assign the asset to specified users or teams.
To assign access to all users, select the All users have access option.
To assign an asset to specific teams or users, select the Only specific users and/or teams have access option. In the Enter a name, team or email box, enter the team name, name, or email address of the user.
NOTE:Enter at least three characters to start a search operation.
The Assigned teams (
) and users ( ) section is displayed indicating the number of teams or users to whom this asset is already assigned.
- Communication Unit
- Click Save. The modified information is saved.
Unassign the Asset #
If a dispatcher or a team is not required to monitor the activities of the assets in an assigned site anymore, you can remove the access permission.
- On the Assigned teams and users page, in the Assigned teams and users section, next to the user name or team name, click Close .
The asset is unassigned.
NOTE:It can take up to five minutes for the change to be reflected in the application.
View Asset list #
In the Admin module > click Assets . The Assets page is displayed.
Click in the column headers to sort records in ascending or descending order.
Available fields
Column name | Description |
License plate | Unique vehicle registration number |
Type | Vehicle type, such as car, van, trailer, and truck |
Creation date | Date of asset registration |
Creation type | Creation mode: Manual or Automated (through API) |
Unit type | Tracking unit that is set up and integrated with the asset, such as TX-GO, DAF, and MUNIC |
Unit serial number | Unique unit identification number |
Code | Unique asset identification number |
Category | Asset category, such as food transport, general cargo, and silo transport |
Status | Active or Inactive. |
Column name | Description |
License plate | Unique vehicle registration number |
Type | Vehicle type, such as car, van, trailer, and truck |
Creation date | Date of asset registration |
Creation type | Creation mode: Manual or Automated (through API) |
Unit type | Tracking unit that is set up and integrated with the asset, such as EVO Cast |
Unit serial number | Unique unit identification number |
Code | Unique asset identification number |
Category | Asset category, such as food transport, general cargo, and silo transport |
Status | Active or Inactive. |
Filter Assets #
You can filter assets to narrow search results based on the asset status and category on the Assets page by using the Filters option.
- To open the filter pane, on the Assets page > click Filters. The Filter pane is displayed.
- In the Status section, select the required option.
NOTE:Assets for which specific user actions are required are marked as Pending
- In the Category section, select the required checkboxes. The asset records that fulfil the criteria are listed.
Search an Asset #
You can search an asset on the Assets page by using the Search feature.
In the Search box, enter the required information.
Export Asset Details #
You can export registered asset records from the Assets page for analysis and reporting.
On the Assets page > click the Export link. The exported data is downloaded to the default download folder as a CSV file.