Asset management

Assets are commercial vehicles such as trucks, vans, and trailers that are tracked and monitored by transport companies (dispatchers) to ensure smooth and efficient cargo delivery. Assets can be managed from the Assets page.

Add Asset #

You can track and monitor an asset in the Map view after adding it to the SCALAR platform.

1. In the Admin module > click Assets . The Assets page is displayed.
   
2. Click Add asset. The Add asset dialog is displayed.
3. From the Unit type list, select the unit installed on the asset.
   
   

   NOTE:

   The unit type cannot be edited after this.

4. In the Serial number box, enter the unique serial number of the unit, which can be found on the device label, and then click Continue. The Add asset page is displayed.
5. Enter all asset details as explained in the table below, and then click Save.

NOTE:

• The fields that are marked with * are mandatory.
• An organization can create up to 250 teams.
• A user or an integrator can be assigned to a maximum of 25 teams.
• A resource: asset, place, or driver can follow the maximum limit as mentioned above.

The asset will now be displayed in the Assets list.

Section	Field	Action
Communication unit	Unit type	The unit type and serial number entered in the Add asset dialog are filled in in the Communication unit section.
	Serial number
Asset details	Asset type	Select the asset type such as truck, van, or car.
	License plate	Enter the unique vehicle registration number.
	Code	Enter the unique asset identification number.
	Asset category	Select the asset category, such as food transport, general cargo, and silo transport.
	Vehicle Identification Number (VIN)	Enter the VIN. NOTE: The VIN must be unique.
	RDD is active during contact off (option not available for asset type Trailer)	Select the RDD is active during contact off checkbox so that the RDD is enabled even if the ignition key is switched off.
	Manufacturer (only for asset type Trailer)	Predetermined list (only available for asset type Trailer)
	Trailer type (only for asset type Trailer)
	Model (only for asset type Trailer)	Models and segments can be added under Admin > Assets > Settings
	Segment (only for asset type Trailer)
	Mileage	Enter the mileage displayed at the time of registering the unit.
Status	Asset status	Changing the asset status will affect the asset visibility in the Track and Trace module. Implications after asset deactivation If an asset is deactivated and a tacho card is inserted, the vehicle cannot be linked to the driver. This is applicable even while driving or if the driver appears online after being offline. A timestamp indicating when the driver was deactivated is maintained. If a driver is signed into the Driver app and selected an asset, and subsequently, the asset is deactivated, it results into an automatic logout. The driver is redirected to the Login page. Driver A was manually linked to an asset and driver B was linked manually or automatically by using the tacho card. A driver has used multiple devices to sign in to the Driver app. The asset history for deactivated assets is maintained. If an asset is deactivated, the driver is unlinked from the asset and the timestamp is recorded even if the asset is subsequently activated.
Assigned teams and users	Manage access	By default, the Anyone in the organization has access to this asset checkbox is selected. NOTE: All users will be assigned permission to track and monitor this asset. To assign an asset to specific users, teams, or integrators, you must edit the asset. For more information, see the next section.

Edit Assets #

1. To edit an asset record, on the Assets page, select the required asset. The asset details page is displayed.
2. Modify the asset information in the following sections:
   • Communication Unit
     
     

     NOTE:

     The unit type cannot be edited.

   • Asset Details: Edit asset details, such as asset type, license plate number, and asset category.
   • Status:You can change the asset status to mark it as Active or Inactive.
     
     
     

     NOTE:

     Assets marked as Inactive are not displayed in the Map view.

   • Assigned users, teams and integrators You can specify whether the asset can be monitored by all users (default option) or assign the asset to specified users, teams, or integrators.
     In the Asset details section, click the Assigned users, teams and integrators row. The Assigned users, teams and integrators page is displayed.
     • To assign access to all users, select the Everyone option.
     • To assign an asset to specific users, teams, or integrators, select the Assigned users, teams and integrators option.
       In the Enter a user, team or integrator box, enter the email address of the user, team name, or integrator name. The Assigned users / teams / integrators section is displayed with (<n>) indicating the count for each category to whom this asset will be assigned.
       
       
       

       
       NOTE: Enter at least three characters to start a search operation.
       
       Teams for integrators
       Assets can be leased to multiple clients, which introduces the potential risk of exposing sensitive information to unauthorized users while sharing data across these clients. The Teams for Integrators feature provides a granular level of data access, ensuring that integrators can only access information related to assets assigned to their respective teams. This approach maintains confidentiality and prevents inadvertent data breaches. By restricting integrators to accessing only data relevant to their assigned assets, this feature ensures data privacy and strengthens security.
       
3. Click Save. The modified information is saved.

Unassign the Asset #

If a dispatcher or a team is not required to monitor the activities of the assets in an assigned site anymore, you can remove the access permission.

• On the Assigned teams and users page, in the Assigned teams and users section, next to the user name or team name, click Close .
  The asset is unassigned.
  
  

  NOTE:

  It can take up to five minutes for the change to be reflected in the application.

View Asset list #

In the Admin module > click Assets . The Assets page is displayed.

Available fields

Column name	Description
License plate	Unique vehicle registration number
Type	Vehicle type, such as car, van, trailer, and truck
Creation date	Date of asset registration
Creation type	Creation mode: Manual or Automated (through API)
Unit type	Tracking unit that is set up and integrated with the asset, such as TX-GO, DAF, and MUNIC
Unit serial number	Unique unit identification number
Code	Unique asset identification number
Category	Asset category, such as food transport, general cargo, and silo transport
Status	Active or Inactive.

Column name	Description
License plate	Unique vehicle registration number
Type	Vehicle type, such as car, van, trailer, and truck
Creation date	Date of asset registration
Creation type	Creation mode: Manual or Automated (through API)
Unit type	Tracking unit that is set up and integrated with the asset, such as EVO Cast
Unit serial number	Unique unit identification number
Code	Unique asset identification number
Category	Asset category, such as food transport, general cargo, and silo transport
Status	Active or Inactive.

Manage and control asset settings #

You can manage trailer settings, specific to model and segment on the Asset settings page.

Add trailer model #

1. On the Assets page, click Settings. The Asset settings page is displayed.
   
2. Click the Model row. The Models page is displayed.
   
3. In the Type to add a model box, enter a name for the model, and then click Add. The model is added to the Models added section.

Edit trailer model #

1. On the Asset settings page, click the Model row. The Models page is displayed.
2. In the Models added section, click the required model. The Edit model dialog is displayed.
   
3. Rename the model, and then click Save. The changed name is reflected in the section Models added.

Add segment for trailer #

Trailers can broadly be classified into segments based on their inherent characteristics, such as enclosed trailers, refrigerated trailers, and flatbed trailers.

1. On the Assets page, click Settings. The Asset settings page is displayed.
   
2. Click the Segment row. The Segments page is displayed.
   
3. In the Type to add a segment box, enter a name for the segment, and then click Add. The segment is added to the bottom section Segments added.

Edit trailer segment #

1. On the Asset settings page, click the Segment row. The Segments page is displayed.
2. In the Segments added section, click the required segment. The Edit segment dialog is displayed.
   
3. Rename the segment, and then click Save. The changed name is reflected in the Segments added section.

Filter Assets #

Filter assets to narrow search results based on the asset status and category on the Assets page using the Filters option.

1. To open the filter pane, on the Assets page > click Filters. The Filter pane is displayed.
2. In the Status section, select the required option.
   
   

   NOTE:

   Assets for which specific user actions are required are marked as Pending

3. In the Category section, select the required checkboxes. The asset records that fulfill the criteria are listed.

Search an Asset #

You can search for an asset on the Assets page using the Search feature.
In the Search box, enter the required information.

Export Asset Details #

You can export registered asset records from the Assets page for analysis and reporting.

On the Assets page > click the Export link. The exported data is downloaded to the default download folder as a CSV file.