Assets are commercial vehicles such as trucks, vans, and trailers that are tracked and monitored by transport companies (dispatchers) to ensure smooth and efficient cargo delivery. Assets can be managed from the Assets page.
From the list, select the unit installed on the asset. NOTE: The unit type can be paired or unpaired to an asset but it cannot be edited after saving the asset.
Serial number
Enter the unique serial number of the unit, which can be found on the device label.
Basic details
Asset type*
Select the asset type such as truck, van, car, minibus, trailer, and bus. NOTE: Available asset types depend on the selected unit type.
Asset category
Select the asset category, such as food transport, general cargo, and silo transport. NOTE: The asset category “Passenger transport” will only be available when selecting asset type “Car”, “Bus” or “Minibus”. Selecting “Passenger transport” as the asset category will also enable additional input fields, such as Seating capacity and Weelchair slots.
License plate*
Enter the unique vehicle registration number.
Vehicle Identification Number (VIN)*
Enter the VIN for the vehicle. NOTE: The VIN must be unique. VIN is mandatory for assets that are supported by tachograph.
Code
Enter the unique asset identification number.
Fleet ID
Enter the unique identification number for the company’s group of vehicles.
Asset name
Enter the name of the asset NOTE: If this field is not filled in, the license plate is used as asset name.
Seating capacity*
Number of seats in the vehicle, not including the driver seat. NOTE: This mandatory input field is only available when selecting the asset category “Passenger transport”.
Wheelchair slots
Number of wheelchair slots in the vehicle. NOTE: This optional input field is only available when selecting the asset category “Passenger transport”.
Tachograph details
Digital Tacho Version*
Select the digital tacho version. NOTE: This input field is mandatory, except when selecting the asset category “Passenger transport”. In that case, the digital tacho version is optional and, when you select a digital tacho version, the Vehicle Identification Number (VIN) must also be entered.
Tachograph is RDD enabled
Select the checkbox to specify whether the Remote Data Download (RDD) is enabled on the tachograph and the DDD (Digital Data Distiller) files can be downloaded from the tachograph. NOTE: This option is activated only after the Digital Tacho version is selected (old or new protocol). The VIN must be entered to enable RDD.
RDD is active during contact off
Select the RDD is active during contact off checkbox so that the RDD is enabled even if the ignition key is switched off.
Tacho company name
Select the company name for which the tacho card is registered. Tacho company cards can be added in Admin > Tachograph > Tacho company card.
Specific details (optional)
Asset information availability
To provide asset information, select Available or Not Available as the case may be. NOTE: After selecting Available, the section to enter specific asset information is displayed.
Manufacturer
From the list, select the automotive manufacturer.
Model
From the list, select the model.
Segment
From the list, select the segment under which this vehicle can be classified.
Trailer type
From the list, select the trailer type, such as passenger chassis, dry van, and reefer . NOTE: Applicable for asset type “Trailer”.
Color
Enter the vehicle color.
Energy source
From the list, select the source of power or energy supply, for example, hydrogen, LPG, electric, and hybrid.
Emission
From the list, select the standard governing and regulating emission norms. For example, in the case of electric vehicles, Euro 6 or Euro 7 can be chosen based on the country.
Weight details
Empty weight
Specify the weight of the vehicle without cargo, passengers, or driver and expressed in kilograms.
Maximum weight
Specify the maximum weight that a vehicle can support that includes its own weight, cargo, passengers, and any equipment and expressed in kilograms. NOTE: Maximum weight must be more than empty weight.
Dimension details
Length, Width, and Height
Specify the vehicle dimensions in centimeters.
Assigned users, teams and integrators
Manage access
By default, the Anyone in the organization has access to this asset checkbox is selected. To restrict permission to specific users or teams to track and monitor this asset, you can edit the asset settings.
NOTE:
The fields that are marked with * are mandatory.
An organization can create up to 250 teams.
A user or an integrator can be assigned to a maximum of 25 teams.
A resource: asset, place, or driver can follow the maximum limit as mentioned above.
Asset type, namely car, bus, and minibus constitutes passenger transport, while truck, van, and trailer are applicable to cargo transport. Select the asset category accordingly.
Entering the seating capacity is mandatory when selecting asset category ‘Passenger transport’.
If a tachograph is connected and the information is selected in the Tachograph details section, the VIN (Vehicle Identification Number) is mandatory.
The Tachograph details section may be hidden based on the selected asset type or category availability. For example, this option will be unavailable for asset type “Trailer” and forasset type “Car” in combination with asset category “Passenger transport”.
In the Specific details section, while selecting a manufacturer, segment, or model, the values are restricted based on the asset settings configured. For example, only models configured while adding a manufacturer (Tata) are listed.
The asset will now be displayed in the Assets list.
To edit an asset record, on the Assets page, select the required asset. The asset details page is displayed.
Modify the asset information in the following sections:
Paired communication unit
NOTE:The unit type can be paired or unpaired with an asset type but it cannot be edited.
Asset details: Edit asset details, such as asset type, license plate number, and asset category.
Status: You can change the asset status to mark it as Active or Inactive.
NOTE:
Assets marked as Inactive are not displayed in the Map view.
Accessed by: You can specify whether the asset can be monitored by all users (default option) or assign the asset to specified users, teams, or integrators. In the Asset details section, click the Assigned users, teams and integrators row. The Assigned users, teams and integrators page is displayed.
To assign access to all users, select the Everyone option.
To assign an asset to specific users, teams, or integrators, select the Assigned users, teams and integrators option. In the Enter a user, team or integrator box, enter the email address of the user, team name, or integrator name. The Assigned users / teams / integrators section is displayed with (<n>) indicating the count for each category to whom this asset will be assigned.
NOTE:Enter at least three characters to start a search operation.
Teams for integrators Assets can be leased to multiple clients, which introduces the potential risk of exposing sensitive information to unauthorized users while sharing data across these clients. The Teams for Integrators feature provides a granular level of data access, ensuring that integrators can only access information related to assets assigned to their respective teams. This approach maintains confidentiality and prevents inadvertent data breaches. By restricting integrators to accessing only data relevant to their assigned assets, this feature ensures data privacy and strengthens security.
If a dispatcher or a team is not required to monitor the activities of the assets in an assigned site anymore, you can remove the access permission.
On the Assigned teams and users page, in the Assigned users, teams and integrators section, next to the user name or team name, click Close . The asset is unassigned.
NOTE:
It can take up to five minutes for the change to be reflected in the application.
Trailers can broadly be classified into segments based on their inherent characteristics, such as enclosed trailers, refrigerated trailers, and flatbed trailers.
On the Assets page, click Settings. The Asset settings page is displayed.
Click the Segment tab. The Segments added section is displayed.
Click Add segment. The Add segment dialog is displayed.
In the Name box, enter a name for the segment, from the Asset type list, select the asset type, and then click Save. The segment is added to the Segments added section.
You can specify the vehicle manufacturer on the Manufacturer tab.
On the Asset settings page, click the Manufacturer tab. The Manufacturers added section is displayed.
Click Add manufacturer. The Add manufacturer dialog is displayed.
In the Name box, enter the vehicle manufacturer name, from the Asset type list, select the asset type, and then click Save. The manufacturer details are added.
You can search for an asset on the Assets page using the Search feature. In the Search box, enter the required information.
NOTE:
Enter fleet ID, license plate, unit type, unit serial number, or code number to initiate a search.
The asset records matching the search criteria are displayed.
Enter at least three characters to start a search operation.
. The Assets page is displayed.
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. The Assets page is displayed.
 in the column headers to sort records in ascending or descending order.
