Driver management

The Driver module enables you to manage various driver role-related functions such as adding a driver to SCALAR, editing driver details, and viewing drivers list. The Driver role is considered as an ‘identity’ in the SCALAR platform.

Drivers can be added to a group and assigned to specified users, integrators, or teams.

Driver groups #

Related drivers can be organized into driver groups, which can be followed by the assigned users, integrators, and teams from the Map view.

An administrator can create and edit groups and subgroups, search for drivers, and assign and unassign users and driver groups from a driver.

Add driver #

You can add a driver to the SCALAR platform for tracking and monitoring their activities in the Map view.

1. In the Admin module > click Drivers . The Drivers page is displayed.



2. Click Add driver. The Add driver page is displayed.



3. Enter the required information in the following sections: Driver Details, SCALAR app access, Tacho card details, and Access.
NOTE:

The fields that are marked with * are mandatory.

4. Click Save. The driver is added to the driver list.

Edit driver #

From the Drivers page, you can edit the following sections:

• Driver details:
  • Click Name to modify the first name and the last name.
  • Click Language to modify the preferred language.
• SCALAR app access:
• App access status: indicates the status of the access to the mobile app:
  • Active: Driver has access to the Cargo app
  • No access: Driver does not have access to the Cargo app
  • Disabled: Driver access to the Cargo app was disabled
  • Pending: Driver access was enabled, but driver dit not access yet. If the status is Pending, you can click Resend invitation to re-generate the invitation and send it to the driver.
  • Expired: Access has expired, because the invitation link was not used within 72 hours. You can click Resend invitation to re-generate the invitation and send it to the driver.
• Click Email to modify the email address linked to the driver, or disable the email login acces. Modify the required fields, and then click Save.
• Click Driver code to modify the driver code linked to the driver, or disable the driver code login acces.
  Click Reset PIN to configure a new PIN for the driver. Modify the required fields, and then click Save.
• Tacho card details: Click Information on the driver card. On the Tacho card details page, modify the required fields, and then click Save.
• Driver status: Change the status of the driver: Active / Inactive.
  Setting drivers to inactive will not delete them, but will archive them from the SCALAR system. All driver details are restored when set to active again, except after a request for permanent removal under GDPR regulation.
NOTE:
Implications after driver deactivation
• After the deactivation of a driver, they cannot be tracked in the Track and Trace module until the status is reactivated.
• If an asset or a driver is deactivated and a Tacho card is inserted, the vehicle cannot be linked to the driver. This is applicable even while driving or if the driver appears online after being offline. A timestamp showing when the driver was deactivated is maintained.
• If a driver who is signed in to the Driver app selects an asset, and subsequently the asset or a driver is deactivated, it results in an automatic logout.
  The following scenarios can be visualized in case of an automatic logout:
  • Driver A was manually linked to an asset and Driver B was linked manually or automatically by using Tacho card
  • A driver has used multiple devices to sign in to the Driver app
• The driver can view their activity timeline or asset history for those assets they are linked to irrespective of their status.
• Access: Click Users and groups with access to this driver. The Access page is displayed.
  

Section

Description

Access

You can assign users and driver groups to this driver. On the Access page do one of the following: * To restrict access to all users or driver groups, click None. * To assign access to all users or driver groups, click Everyone. * To assign specific users and driver groups to this driver, click Selected. The Available users are listed on the Users tab. Assign users to the driver 1. Click the Users tab. The users are listed in the Available users list. 2. To assign a user to a driver, select the required users from the Available users list. Alternatively, in the Search users box, enter the name of the required user, and then press Enter. 3. Click Assign next to the user name. The user is listed in the Selected users lists. 4. Click Save. The user is assigned to the driver. NOTE: In the Selected users section, click Unassign next to the user name. The user is unassigned. Click Save to permanently unassign the user from the driver. Click Unassign all to unassign all the users from the driver. Assign driver groups to the driver 1. Click the Driver groups tab. The driver groups are listed in the Available driver groups list. 2. To assign a driver group to a driver, select the required driver group from the Available driver groups list. Alternatively, in the Search for driver groups box, enter the name of the required driver group, and then press Enter. 3. Click Assign next to the driver group name. The driver group is listed in the Selected driver groups list. 4. Click Save. The driver group is assigned to the driver. NOTE: In the Selected driver groups section, click the Unassign  icon next to the driver group name. The driver group is unassigned. Click Save to permanently unassign the driver group from the driver. Click Unassign all to unassign all the driver groups from the driver. To trace the hierarchy from where the driver group or a driver subgroup is assigned, in the Selected driver groups section, click the Locate  icon next to the driver group name. The driver group or subgroup is highlighted in the Available driver groups list to denote its origin.

View driver list #

In the Admin module > click Drivers . The Drivers page is displayed.

Available fields

Filter drivers #

On the Drivers page, you can filter driver records to narrow search results based on status, app access, access (for following the driver), and EULA by using the Filters option.

1. In the Admin module > click Drivers . The Drivers page is displayed.
2. To open the filter pane, click Filters.
3. Select the required option in the sections as required. The results matching the selection criteria are displayed.

Filter access details specific to a user and groups #

1. On the Drivers page > click Filters. The Filters pane is displayed.
2. In the Access section, select the Users, Groups option. Enter a name in the box displayed.
3. Enter the required user or group name. The driver records that fulfill the criteria are listed.

Search a driver #

1. In the Admin module > click Drivers . The Drivers page is displayed.
2. In the Search box, enter a search criterion: name, email address, and Tacho card number. Records matching the search criteria are listed.